Exhibitor & Supporter Information

NYSSOS Annual Meeting & Symposium
Turning Stone Resort
Verona, NY

Friday, September 5, 2025
6:00pm - 7:30 PM Welcome Reception
7:30pm – Faculty Dinner (by invitation only)

Saturday, September 6, 2025
7:00am – 6:00pm: Program 

Over 800 members, 1 Annual Conference, 300 attendees, multiple exhibit and sponsorship opportunities

• Sponsorship & Exhibitor Prospectus
• Program - preliminary
• Floorplan & Schedule - coming soon

Shipping: Please use the following shipping label: 

Turning Stone Resort Casino
Attention: Emily Scribner -SALES
"NYSSOS/ Vendor or Company Name"
5218 Patrick Rd
Verona, NY 13478

Additional notes:

• Vendors must keep track of the shipping number. (This is extremely important as it is how the property tracks the packages (not by name)).
• Emily Scribner's name and the group name must be on the shipping label.
• The warehouse will only accept packages for events that are about 1 week out.
• If the vendor wants to ship the package back the package must be boxed and have a prepaid shipping label attached. Vendors must then notify either Emily that it needs to be picked up 

Hotel Reservations - Please book early. Group rate until August 14, 2025 or until the block is full.
You may make room reservations by calling Turning Stone’s toll-free number 1-800-771-7711 Mention you are with NYS Society of Orthopaedic Surgeons.

Due Dates:
Signage/Product Description: July 23, 2025   (No deadline for online)
Exhibitor Badges: August 27, 2025

Exhibitor Cancellation Policy

All cancellation requests must be submitted in writing to batkins@nyssos.org. Refunds will be issued based on the date the written notice is received, according to the following schedule:

• Cancellations received 60 or more days prior to the event will receive a 100% refund, less any applicable processing fees.

• Cancellations received 31 to 59 days prior to the event will receive a 50% refund.

• Cancellations received 15 to 30 days prior to the event will receive a 25% refund.

• No refunds will be issued for cancellations received 14 days or less prior to the event.

Refunds, where applicable, will be processed within 30 days of written approval.

For any questions or more information please contact:

NYSSOS 
150 State Street, Fl4
Albany, New York 12207

Attn:  Babette Atkins, NYSSOS Executive Director
batkins@nyssos.org
(office) 518-439-0000
(mobile) 518-953-5404